The evolution continues with the most exciting launch of the year: Data Mining.
This week, we officially launched Data Mining, our groundbreaking new technology for Early Case Assessment. See below to learn about the highlights of Data Mining.
Data Mining: The ECA Tool of the Future
Today’s world is a mountain of electronic data. Documents, emails, social media, texts, and chat messages – data is everywhere. And it’s all discoverable evidence. Data Mining is a suite of Early Case Assessment tools that delivers crystal-clear insights into massive data volumes, PRIOR to document review.
With Data Mining, you can reduce the largest batches of data to a manageable set of potential evidence. You’ll also begin document review with an understanding of the contents of your data, giving you the power to make strategic discovery choices from the beginning.
Process Huge Data Sets in Less Time at Lower Cost
Data Mining has the power to process 10 terabytes of data a day for each account. Not gigabytes – terabytes. This means you’ll virtually never run out of processing power, and all you pay is a yearly licensing fee and the direct cost from AWS – no mark ups from Nextpoint.
Unlimited Options for Organizing Data
Users can run multiple searches at the same time, save searches, and duplicate searches to add new criteria. Then, they create “slices” of data that combine criteria like search terms, date range, or custodian to see exactly what they’re looking for. The options for organizing and understanding your data are limitless.
Real-Time Reports for Deep Data Analysis
Customizable reports that update in real time help users spot trends in their data and understand its contents in order to make strategic decisions in document review. The Data Mining dashboard shows snapshots of themes like searchability, custodian breakdown, file type frequency, top occurring search terms, and processing errors.
Advanced Machine Learning tools report on language detection, image recognition, translation and transcription. Users can also generate and customize reports on search terms, import summaries, and file errors.
At our 2022 On Point user conference, we announced the launch of an exciting new feature to enable our users to generate deposition video clips with one easy click. See below for a preview of what’s included.
Transcript Video Clipping
We just launched an exciting new feature to make it easier for users to work with deposition videos and transcripts. When users make deposition designations, Nextpoint automatically generates a clip that coincides with the lines marked on the transcript. That was always an enormous time saver. But to work with these video clips outside of Nextpoint in the past, users needed to download the full deposition and re-cut the desired clips in a different platform based on the line summary report.
Now, users can download the clipped videos directly from Nextpoint. You can choose to download an individual clip, or you can download a compilation of several designations. These compilations will playback with a smooth transition between each separate clip, and the exported files will automatically be named in accordance with the designation information.
This feature is key to allowing our users to keep all their ediscovery and trial prep in the Nextpoint platform, which reduces the need for additional services and subscriptions, saving time and money for our clients.
Today, we launched a new tool that makes it easier for users to analyze spreadsheet files in Nextpoint. See below for a preview of what’s included.
Native Spreadsheet Viewer
In general, spreadsheets can be difficult to view outside their native application (such as Excel). And unlike most ESI, they don’t image well when imported into ediscovery databases. Before this new feature, our users would often have to download spreadsheets, view them in their native platform, then return to Nextpoint to make coding decisions.
Not anymore! We created a native spreadsheet viewer that allows all spreadsheet analysis to stay in the Nextpoint platform. “Native view mode” in the document viewer will emulate the appearance and functionality of an Excel spreadsheet. Users can zoom, wrap text, search cell contents, view associated formulas, and filter and sort columns and rows.
Additionally, any hidden cells in the spreadsheet will be automatically unhidden when the file is imported. This ensures that legal teams don’t overlook hidden cells and accidentally miss relevant information.
This week, we launched exciting new updates to our user permission and access levels. See below for a preview of what’s included.
View Only Permission Level
Today, we added a new “view only” permission level to give legal teams more control over the information that users in their database can access.
Users with this permission level will only be able to see the folders and documents to which they’ve been assigned, but they won’t be able to see the metadata or coding on documents. They can make their own page notes, but they cannot redact or highlight information.
Legal teams will find a wide range of uses for this permission level. Expert witnesses, end clients, and certain internal staff at your firm are a few types of users to whom you may want to assign this limited access. It’s also useful as a virtual deal room in the mergers and acquisitions process. Attorneys can share data with a prospective buyer of their client’s business while restricting them from printing or downloading the documents.
Soon, we will be launching exciting new updates to our metadata coding, spreadsheet viewing capabilities, and more. See below for a preview of what’s included.
Today, we launched an update to our coding panel to allow users to lock certain fields so that the information cannot be changed. This will ensure that fields containing fixed metadata, such as email subject and author, are not modified or deleted when coding documents or performing bulk actions.
Locked fields will have a gray background in the document viewer so that users can view the information without making any changes. Users can also view the Field Modification History, which tracks when fields are created, locked or unlocked, as well as who made the changes.
Coming Soon: Servers in Canada and California
Nextpoint’s cloud-based data hosting is facilitated through Amazon Web Services. We currently host data in a secure server environment in the East Coast; soon, we will add additional environments in California and Canada. We expect to see an increase in speeds and stability across the Nextpoint platform, and it will help us address the needs of our ever-growing client base more effectively.
Canadian firms often must follow specific parameters that dictate where their data can be hosted. The Canadian servers will allow local firms to adhere to these requirements while using Nextpoint.
Coming Soon: Native Spreadsheet Viewer
In general, spreadsheets can be difficult to view outside their native application (such as Excel or Google Sheets). And unlike most ESI, they don’t image well when imported into ediscovery databases. Currently, our users often have to download spreadsheets, view them in their native platform, then return to Nextpoint to make coding decisions.
Not anymore! We’re creating a native spreadsheet viewer that allows all spreadsheet analysis to stay in the Nextpoint platform. Right now, we’re working hard to make sure this tool has all the features you need to examine spreadsheets easily and efficiently. We can’t wait to share this exciting new release with you very soon.