Who: Founded in 1853, Coolidge Wall is a full-service business law firm with 31 attorneys in Dayton, Ohio. The firm’s focus is in Corporate/ Business, Corporate Real Estate, Tax, Labor and Employment, Litigation and Estate Planning/Probate law. While several of the firm’s litigation attorneys are tech-savvy and quite comfortable using technology, others freely admit that they are not.
In a recent matter, Coolidge Wall received a large volume of documents in electronic format (specifically large .pst files) but found its in-house software couldn't handle a large production effectively. Thanks to Nextpoint’s built-in processing, Coolidge Wall was able to easily upload all types of files for processing and review. “The only other litigation product we used at the time was Sanction, but it was not what we needed to handle document review,” says Elaine Reinert, Process Support Manager for Coolidge Wall.
"We purchased Concordance about the same time as we started using Nextpoint (thinking they were completely different products), but have used Nextpoint almost exclusively because Concordance is difficult to use and limited since it is a desktop application only.”
Nextpoint also made it possible for Coolidge Wall to manage litigation involving overseas parties and voluminous data. It was obvious early in the process that the large volume of evidence involved made it impossible for attorneys to review in the allowed timeframe. Fortunately, the firm was able to provide the overseas client a Nextpoint ID, allowing them to more quickly identify and mark documents that were vital to the defense of the matter. Multiple users around the globe were able to quickly review the data, identifying pertinent documents and redacting privileged documents in the Nextpoint cloud environment.
Coolidge Wall is using Nextpoint to review document production in several small and large litigation cases. Elaine Reinert points to a number of functions that are especially useful to her team, including the ability to handle multiple file types while generating a single searchable index combining native text and OCR text for non-native files. She also says attorneys enjoy the ability to review native documents during review to help process metadata and unusual document formats.“Bates numbering is very easy, and the search function, allowing users to search across multiple document types, is quite useful,” she says. “The ability to unredact redacted documents and subreview labeling has been very helpful in our use of Nextpoint.”
The Bottom Line: Coolidge Wall has used Nextpoint in four matters in a short time and continues to review document production in several ongoing small and large litigation cases. While Sanction and Concordance are still available for use within the firm, attorneys continue to prefer the ease of use and built-in functionality found in the Nextpoint platform.