So you’ve got some impending litigation, and you know it’s going to involve pretty substantial document review. You probably have a lot of questions, like:
- How much will my document review cost?
- How many reviewers will I need to hire to make my production deadlines?
- Would software that speeds up eDiscovery/document review lower my overall expenses?
Nextpoint’s latest free, online assessment tool, the eDiscovery Cost Estimator, is a great place to start answering them. It turns basic information about your data and review team into an educated estimate of potential expenses, and offers advice on how to address them.
How does the eDiscovery Cost Estimator work?
The estimator first asks you for the total size of your collection, both in mailbox-type files (i.e. .MBOX, .PST or .NSF) and loose documents.
If you don’t have these numbers in front of you, here’s how you can get them.
How to tally documents by file type
Open the folder that contains your document set and click into the Search window. Type *, followed by the file extension (i.e *.pdf, *.msg) to return a list of all files of that type in the directory. Click Ctrl+A to select them all, then right-click and select Properties to see the total file size of the selected documents.
Open the folder that contains your document set, click the search bar and type the file extension (i.e. .pdf, .msg). At the top of the window, you will now be able to toggle between Search: This Mac and the name of the directory you’re in. Select the second option. Then select all the files of the same type and hit Command + Option + I for a sum of the file sizes.
What happens next?
After you’ve input your file sizes for each document type, the estimator uses an algorithm based on industry-standard document count averages and standard de-duplication rates to generate an estimate of how many documents will actually reach review.
Because of different file compression standards and the unique content in your document set, letting a data expert analyze your collection is the only way to get a very accurate document count ahead of your review. However, the tool we’ve built should be useful for generating a quick, ballpark idea of how many resources you should prepare to enlist.
Calculating labor hours and cost in discovery
After an approximate page count and relevancy rate is determined, you can play around with how many reviewers you’d like to assign to the review, and set speeds and billing rates for each. Adjusting these variables will instantly alter the projected cost and estimated completion date for your review.
If you’re conducting QC rounds to check your work, there’s another space for adding QC reviewers, who may be paid at a different rate.
Analyzing the results
Based on the selections you’ve made in the previous sections, the estimator can provide some advice on how to approach your eDiscovery project.
For example, projects with smaller data burdens can be handled in a relatively straightforward manner, while projects over a certain GB limit will trigger a recommendation to “cull” the data via a data assessment to find items that can potentially be left out to reduce expenses.
Higher document counts may also warrant a look into predictive coding technology, which allows a team to code smaller sample sets of documents and train a computer algorithm to code the rest.
Use it to plan your Nextpoint project
While the eDiscovery Cost Estimator is an educational tool, it can also be used to communicate a project’s scope to Nextpoint. We can use it to asses the level of complexity in a project and recommend professional services that can help you mitigate the costs of the litigation, or scale up your litigation support to meet a tight deadline.
We encourage you to include the Total Import Size and Estimated Pages to Review from the estimator in the details field of your request for a quote.
For tips on how to evaluate software that speeds up review and lowers your overall eDiscovery expenses, check out the buyer’s guide below.